According to the constitution the AGM needs to be advertised 7 days before hand but more importantly is the clause about remits and changes to constitution.
5.1. Notice of motion containing changes to this Constitution and all other remits must be received by the Board at least 35 days prior to the meeting.
The date for the AGM has been set for 25th March and therefore remits need to be sent to secretary@bikemanawatu.co.nz or posted to PO Box 797 Palmerston North by 18th February